Administrative Assistant

Location: Syracuse, NY | Hybrid Work Arrangement
Department: Administrative
Type: Full-Time

Job Summary

This role provides broad administrative and clerical support to Partners, Principals, Managers, and staff across the Firm’s various business lines. The position is responsible for handling a broad range of administrative tasks that support daily operations, improve organization across client engagements, and help ensure deadlines are consistently met, especially during high-volume or peak periods.

Primary Responsibilities:

  • Assembles, processes, and delivers tax returns (paper and electronic) to clients, ensuring accuracy and completeness. 
  • Scans, organizes, and archives confidential client tax documents. 
  • Updates tax projects in tracking software, manages deadlines, and organizes client “organizers.” 
  • Prepares and formats financial statements, client correspondence, proposals, and presentations for client engagements; maintains and organizes client records in accordance with firm policies. 
  • Accurately enter time and expense information within the firm’s time and billing system.
  • Maintains filing systems as assigned. 
  • Responds to and resolves administrative inquiries. 
  • Communicates and coordinates effectively across departments to meet required deadlines.
  • Performs general administrative duties, including scanning, copying, and document preparation.  

Additional Responsibilities:

  • Cross-trains across administrative functions to support various business lines and provide coverage as needed. 
  • Maintains the highest level of professionalism and strict client/firm confidentiality. 
  • Demonstrates flexibility and the ability to manage changing priorities across multiple departments. 

Qualifications Required:

  • Minimum of three years of relevant administrative experience. 
  • Associate’s degree or high school diploma/GED with equivalent work experience. 
  • Strong proficiency in Microsoft Word, including formatting business documents, managing headers and footers, and inserting and editing tables. 
  • Proficiency in Microsoft Excel, Microsoft PowerPoint, and Microsoft Outlook. 
  • Experience supporting administrative processes related to tax return preparation. 
  • Prior administrative experience in a public accounting environment preferred. 
  • Knowledge of general office procedures, including filing, telephone etiquette, scanning, and use of standard office equipment; strong command of business English, spelling, grammar, and punctuation. 
  • Excellent verbal and written communication skills, with the ability to manage multiple tasks and meet deadlines. 
  • High attention to detail and strong organizational skills, with the ability to self-review, especially in high-volume or peak periods. 

Hours of Operation and Additional Information

  • Full-time, hybrid, hourly position
  • Standard hours: Monday through Friday, 8:00 a.m. – 5:00 p.m. 
  • Ability to work additional hours during peak tax deadline periods, as needed 

Why FustCharles?

At FustCharles, we offer more than just a job. Our people-first environment emphasizes professional excellence while valuing personal well-being and work-life balance.

What we provide

  • Competitive compensation and performance-based growth opportunities
  • Paid Parking
  • Comprehensive benefits package (medical, dental, vision, 401(k), EAP)
  • Competitive 401(k) Plan with a 3% Firm contribution 
  • Generous PTO 
  • 12 paid Holidays: New Year’s Day, Memorial Day, Independence week - 5 days, Labor Day, Thanksgiving - 2 days, Christmas - 2 days.
  • Employee referral incentives
  • “Dress for the day” attire flexibility 
  • A variety of firm events, wellness initiatives, and team-building activities
  • Community involvement and volunteer opportunities
  • A flexible, people-focused workplace where your voice is heard

Compensation: $28.85 - 33.65 / hourly 

The listed compensation range is intended as a general guideline. Final compensation will be determined based on a variety of factors, including experience, education, skills, and alignment with the needs of the role.

 

Apply Online

Or submit your resume in confidence to Barbie DiAngelo – bdiangelo@fustcharles.com 
 

FustCharles LLP is an Equal Opportunity Employer

*By submitting your resume, transcript and other pertinent information, you authorize FustCharles LLP to share said information with firm personnel involved in recruiting and, specifically, those who participate in your interview, should one take place.*